Have you ever been in a project that seems to be taking longer than necessary, even though the requirements were clear from the start? If so, you’ve experienced first-hand the costly and time-consuming problem of gold plating. But don’t worry – there are solutions available! This article will discuss how Requirements Management Tools can help you avoid gold plating in your projects.

requirements management software in controlling gold plating

What is Gold Plating in Projects?

When a project is said to be ‘gold plated,’ it means that it has been unnecessarily overbuilt or overloaded with features. This often happens when requirements are not well managed, and team members are allowed to add in their personal preferences without regard for the cost or impact on the project schedule.

Gold plating can be extremely costly in terms of money and time. It often leads to scope creep, as new features are constantly added on, and can result in a project that is late, over budget, and full of features that no one actually needs or wants.

Requirements management tools can help prevent gold plating by clearly and concisely tracking and managing requirements. With these tools in place, it becomes much easier to see when team members are starting to add in their personal preferences and to reign them back in before the project gets out of control.

If you’re working on a project that seems like it’s getting overloaded with unnecessary features, take a step back and make sure you’re using the proper requirements management tools. With their help, you can avoid gold plating and keep your project on track.

Causes of Gold Plating in Projects

Gold plating in projects is often the result of poorly managed requirements. When requirements are poorly understood or properly tracked, it’s easy for project teams to add unnecessary features and functionality (gold plating) to meet stakeholder expectations.

There are several ways to avoid gold plating in projects, but one of the most effective is to use a requirements management tool. A good requirements management tool will help you capture, track, and manage project requirements throughout the software development lifecycle. This visibility into project requirements will help prevent scope creep and ensure that only essential features and functionality are included in the final product.

If you’re looking for a requirements management tool to help avoid gold plating in your projects, we recommend Goda Software DocSheets. DocSheets is a flexible, scalable platform that helps organizations automate and streamline their software development processes. With DocSheets, you can easily capture, track, and manage requirements from inception to delivery.

Risks and Challenges of Gold Plating

Gold plating in projects can lead to several risks and challenges, including:

  1. Projects may exceed their budget or timeline due to gold plating.
  2. Gold plating can result in scope creep as project teams strive to add more features or functionality than what was initially requested.
  3. Gold-plated products may not meet the customer’s needs, as they may be too complex or feature-rich for the intended purpose.
  4. Gold plating can lead to poor quality products, as teams rush to complete the project without adequate testing or quality control measures.
  5. Finally, gold plating can create tension and conflict within project teams as members compete for credit and recognition for their work on the project.


Benefits of Requirements Management Tools

There are many benefits of requirements management tools, but here are the top three:

  1. They can help prevent scope creep and gold plating.
  2. They can improve communication between stakeholders.
  3. They can help you stay organized and on track.


How do you implement requirements management tools in projects?

Requirements management software help project teams avoid gold plating by providing a central repository for all project requirements. By using these tools, teams can track which requirements have been met and which are still outstanding. This visibility helps prevent scope creep and ensures the project stays on track.

There are a number of different requirements management tools on the market, so it’s important to choose one that will fit the needs of your specific project. Some factors to consider include:

– Ease of use: The tool should be easy for team members to use, even if they’re not familiar with requirements management tools. Otherwise, adoption will be low, and the tool won’t be used to its full potential.

– Integration with other tools: The requirements management tool should play nicely with different tools that your team is using, such as project management software or document collaboration tools. This will make it easier to keep all project information in one place.

– Price: Obviously, you’ll want to consider cost when choosing a requirements management tool. However, don’t let price be the only deciding factor—a more expensive tool may be a better investment if it saves your team time and money in the long run.


Best Practices for Requirements Management

Regarding requirements management, a few best practices can help you avoid gold plating in your projects. First, ensure you have a clear and concise requirements document outlining all the features and functionality you need for your project. This will help keep everyone on the same page and prevent scope creep.

Second, use a requirements management tool to track and manage your requirements. This will help you stay organized and ensure all stakeholders have visibility into the project requirements.

Finally, communicate regularly with all stakeholders about the project requirements. This will ensure everyone knows the latest changes and can provide input accordingly. By following these best practices, you can avoid gold plating in your projects and deliver a successful outcome.


In this article, we’ve discussed how gold plating projects can occur and the steps you can take to avoid it. We have also explored using requirements management tools as an effective way to keep project scope in check and ensure that no unnecessary features are added. With good communication between stakeholders and a clear understanding of the customer’s needs, teams can prevent gold plating from occurring while still delivering excellent results. Proper planning and strong requirements management are essential elements for any successful project.